Vendor Rules & Regulations

Pre-Approval

  • Application must be completed in full and submitted by Friday 6/28 with application fee

  • Submittal of application does not guarantee acceptance nor your spot at the Crawl

  • xoNecole reserves it’s right to select vendors and assign spaces at it’s discretion

Approval

  • xoNecole will notify vendors of acceptance on a case by case basis anytime 6/3-7/5.

  • Once approved, each vendor has 7 days to provide all necessary documents, execute vendor agreement and pay vendor fee.

  • Government permits & licenses: All vendors must provide valid documentation including tax and occupational licenses, permits, etc. to prove they are legally running their businesses within 7 days of approval

  • Insurance: All vendors must carry their own expense General Liability and Worker’s Compensation Insurance.  COI must be submitted with required documents within 7 days of approval.

  • If vendor does not meet 7 day requirement, xoNecole reserves the right to forfeit their space

 Marketing

  • Vendors may not use any xoNecole or ElevateHER Crawl logos or artwork unless approved by xoNecole

  • xoNecole reserves the right to promote vendor’s participation with use of copy, images, etc. at it’s own discretion

 On-Site

  • All vendors placements on the floor will be revealed via email by 7/12.  Placement is non-negotiable.

  • Booth payments only include a 6’ table, table cloth and waste basket.  No other rentals (i.e. pipe and drape) are included

  • Electricity provided?  Wi-fi?

  • You may only sell items products and services expressly agreed upon in your application and agreement.  If caught selling other items you will be asked to remove them immediately with xoNecole reserving the right to immediately expel vendor from remaining participation the Crawl

  • You may only sell and promote within your assigned space and footprint.  All march and signage must stay within footprint. Compliance will be strictly enforced.

  • Decor may not be attached or affixed to the property of xoNecole or venue

  • xoNecole reserves the right to affix general event signage around booth areas, which vendor shall not obstruct

  • Vendor space must remain open with one one representative thoughout the entire duration of the Crawl

  • xoNecole does not guarantee attendance, number of items that will be sold, nor any type of revenue to be generated from sales

  • Offensive materials and explicit / profane items may not be sold or displayed

  • All trash must be removed

  • No damage to walls or artwork - no holes, footprints, or scratches

  • No Gum, Confetti, or Glitter

  • Floor and Wall Decals are not allowed

  • No open flames

Load In / Load Out times

  • Vendor must abide by xoNecole load in and load out times.  2 hour windows for load ins and load outs will be provided at confirmation.

 

Termination

  • Should vendor for any circumstance at any point following this agreement not be able to participate, they will forfeit their booth payment however as long as sponsorship opportunity has not been met any sponsorship dollars that were added on can be refunded.  

  • Under no circumstance is a booth space transferrable.